![]() ![]() If the documents have been classified as public or internal only, this can be a suitable folder on a University share drive (V Drive).Records to be transferred consist of final versions of files only (i.e.Once a project or undertaking for which a group is created is nearing its final stages, a group owner should prepare transfer of the final documents and files in the group to a suitable record keeping system.Files stored in groups should be named in a clear and concise manner, preferably making use of the University’s Naming Conventions, in order to provide good search options and context.someone without a FAN), it is the responsibility of the group owner to control and remove access when it is no longer needed and ensure only those that need access are added as group members. When sharing with an external user (e.g.Any University user with a FAN or an external user can be invited to a group (or can request access).More information on adding and removing users. This includes removing access for those that no longer need access.It is the responsibility of each group owner(s) to ensure that access to their group(s) is managed appropriately.Unless exempt, any group set to public will revert to private, as public groups are open to any other user including all staff, students and invited guests.Public groups can be requested for enabling the publication of files and content that is to be accessible by any Flinders University users (staff, students and invited guests).After a further 10 days, the group will automatically be archived as per the Backup & Storage section below.If a response isn’t received after 20 days, a second request will be sent. ![]() ![]() ![]()
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